POLICIES, PROCEDURES & FORMS

Each Home / Hosting Organization is responsible for reporting & fixing any error to the league schedule for the matches they are hosting, HOWEVER, should the Visiting/Opposing team notice a schedule related issue they MUST contact the HOME TEAM and the UPSL Division Coordinator immediately to resolve the discrepancy and then the appropriate information must be submitted to the League Commissioner / Coordinator for approval.

PAYMENT STRUCTURE, PLATFORMS, TIMING & REFEREE MATCH FEE BREAKDOWN

UPSL Playoff Match Payments - ALL Playoff Match Payments MUST be made through the link above there are no exceptions to this due to the timing of when the payment for Referee Match Fees must be made per league guidelines and the nature of the games being the final matches of the season. You will receive an email confirmation receipt from your submission to use for reimbursement from your organization should you need that in order to be reimbursed.

Should any accounts receivable balance remain unpaid, team will not play in any league matches and / or receive referees for any further matches until the account balance is settled. All payments should be paid on time as set forth by the UPSL Policies and in accordance to the appropriate policies.

Late Match fee payments will be assessed at a rate of $30.00.

Should payment not be able to be made on time for any reason, email UPSL@CROReferees.com, Copying the Division Manager with details of the issue.

UPSL WEEKLY SCHEDULING PROTOCOLS:

Monday - Home Team is to email the Game Notice to the following parties

• Opposing / Visiting Team  & UPSL Mid Atlantic Division Coordinator - Stephen Wakeham - CharlestonUnitedsoccer@Gmail.com

Tuesday - Team Sheet Lock In & Payments Due

• All match fees owed for that week are due no later than Tuesday each week no matter the day the match is being played that match week

  • If you have a match on a Monday - You MUST pay your game fee with the prior weeks fees

• Any change to a match ON or AFTER 4 Days Prior to the match date will incur the following:

  • $35.00 Match Change Fee

  • If any of the Referee crew members can not work the match due to the change that referee is paid their game fee in full and the responsible team  for the change must also pay the fee for the new Referee added to the match 

  • If a match is cancelled within this window all referee fees are forfeit and paid to the referees

UPSL SCHEDULE ADJUSTMENTS, CANCELLATION & RESCHEDULE POLICIES & PROCEDURES

Adjustments and changes to the schedule are discouraged in all cases unless absolutely necessary. The League, Teams, Referee Assignor and Referees require consistency and stability within the schedule in order ensure the best possible Match Day environment for each Match. Referees are being scheduled 3-4 weeks in advance and changes within that timeframe jeopardize the scheduling process significantly.

Should any change be required to the UPSL Division Schedule you MUST contact the Division Coordinator immediately with the relevant information. The UPSL Division Coordinator will have the final say in all matters regarding adjustments to the schedule once the UPSL Division Schedule has been formalized by the league.

Any and all adjustments sent to the league commissioner must include the following information and be contained in the Match Change Form submitted:

• Original Information:

  • Match date + Time + Venue + Venue Address + Home Team + Away Team + Type of adjustment: Change / Cancellation

• New Match Information:

  • Match date + Time + Venue + Home Team + Away Team + Type of adjustment: Change / Cancellation

• ADDITIONALLY - The Reason for any Cancellation, Change /Reschedule and what organization is requiring that the change be made. This information MUST be provided in all cases

Match Adjustment / Schedule Change Fees

If there is an error in the schedule it is the home team’s responsibility to bring that to the attention of the Division Manager.

Match Changes to the Official Schedule

• Once the Division / League Start Date has passed the full seasons schedule for the season it is considered confirmed and locked. Any change made in any detail category (Exception below) will be charged as a $35 Match Change Fee. This fee will begin being charged after the League Start Date for the respective Division

• Exception - Should a match be at a park and the match is moved field #s at the same park location - That will NOT incur a fee

• Fees will be billed at the time the change is confirmed. Payments must be made via an online link provided to the team administration once the change is confirmed by UPSL Division Coordinator as approved. Should the fee remain unpaid, Referees will not be provided and the team is subject to additional sanctions by the league. 

• Team Credits - Any Referee Fees paid for a match that is cancelled and/or changed that are not forfeit due to the policies stated, the Fees will be credited to that teams “Referee Fee Account“ and will be used for their next match, less any fees owed from that match.

Organizational Responsibilities Clarifications

The organization responsible for any required changes to the UPSL Division Schedule and the changes fall within the policies as stated below, the responsible organization will be responsible for any associated fees with the required changes.

• Ex. If the Referee Fees were paid by the Hosting Organization for the match and the Visiting Organization be deemed responsible for the reason the match is canceled / changed & that match cancellation / change is subject to any fees that may be associated with that match, the Host Organization will be credited / refunded in Full and a payment request will be sent to the Visiting Organization as they are the responsible organization for the cancelation. Should payment of that not be received within 1 week, the responsible team will not receive referees for ANY matches until that team has be placed back in good standing with the Referee Organization.

Should responsibility be shared between the two organizations / teams both teams will split any related associated fees set forth by the Scheduling Policies. Should payment of that not be received within 1 week, the responsible team will not receive referees for ANY matches until that team has be placed back in good standing with the Referee Organization.

Rainout / Weather Cancellations 

• If the referees are on their way to the match the host team is responsible for the Full Referee Game Fees

• If the referees or any of the crew members are on site and the match is cancelled the Referees are Paid in Full

• All other cases the match fees will be credited to the team for use for a future match (Less any associated fees or previously owed fees)

Spring 2025 Updated Game Change Fees Set out by UPSL (Pending)

• Prior to the start of the season: $0.00

• After the start of the season and 14 days prior to game: $25.00

• Between 14 and 10 days prior to game: $40.00

• Less than 10 days prior to game: $55.00 (there’s no guarantee of approval)

Returned / Refunded Referee Fees

• Refunds / Returned Money will be subject to any transaction fees / assignment fees / any other associated costs in the return process and returned after the final match of the full Season

  • Any money owed for Referee Match Fees, Assignor Fees or Change Fees will be deducted from any remaining overages

• In the case that Referee Fees should be returned the UPSL has the right to the balance should their be a remaining balance owed to the UPSL

ADDITIONAL NOTATION REGARDING ANY AND ALL SUBJECT MATTER ABOVE:

• Should a league related policy not be set forth in the documentation above it will first default to the UPSL Division Policies and the UPSL League-Wide policies

• Should a Referee Related policy not be set forth in the documentation above and there is not a specific mention in the UPSL Division or League-wide policies it will default to the policies set forth by NC Soccer Referee Association (NCSRA) followed by the SC Soccer Referee Association (SCSRA) or US Soccer Referee Program Policies